Theatre Hire

PERFORMANCE HIRE FORM
I wish to hire*
- Theatre
- Playhouse
- Wee Room

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CAPACITY AND COSTS
Websters Theatre (Capacity 240 seated)

The Theatre is available to let on an hourly basis at £120 per hour with a minimum hire charge of 5 hours per day (£600 inc. VAT).

The let includes a house technician and options are available for front of house, box office and show listings. Please fill in the schedule below for each day of your hire.
CAPACITY AND COSTS
Websters Wee Room (Capacity 25).

For rates for the Wee Room for performance and workshop please contact Websters Theatre on 0141 357 0151.
CAPACITY AND COSTS
Websters Playhouse (Capacity 60 including cast and technicians).

Playhouse hire rates please contact Websters Theatre on 0141 357 0151.

Please note that the let includes one technician (set up only) with limited lighting and sound available in-house at the charges listed on the form below.

Alternatively there may be scope to negotiate with the venue on the basis of a box office split or a combination of a minimum hire and percentage of sales.

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Hire Dates and Times

Essential Information for hiring Websters theatre.*

Please fill in all required sections. To add a further date please click on the plus button on the right hand side this action will create a new row. Please enter each date in a separate row with all the relevant information related to that day.

Click the + icon to the right of the below row to add additional dates to your hire.

* Scheduling multiple performances on any given hire date may incur additional front of house fees.

Date	Building Access Time	Building Clear Time	Total Hours	Get in/Rehearsal/Show	Number of shows per day

Show Start Time (if applicable)

: Hours

Minutes

AM/PM
Show End Time (if applicable)

: Hours

Minutes

AM/PM
Second Show Start Time (if applicable)

: Hours

Minutes

AM/PM

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Hirer's Details
Please note, your completed hire agreement must be returned at least 90 days prior to the date of hire to secure your dates.
Contact Name*
First Last
Contact Telephone*
Contact Email*
Contact Address*
Street Address Address Line 2 City Postcode Country
Production Company*
VAT Registration Number

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Bank Details
Ticket revenue (excluding our ticket fees) collected by the Theatre Box Office will be transferred to this account at the end of your hire
Account Name*
Account Number*
Sort Code*

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Staffing and Equipment
There is a technical information pack available from the venue which describes all the equipment included in the hire and provides and seeks information regarding the use of the theatre by the hirer.

Any additional equipment must be hired in by the hirer at the hirers expense.

The theatre let includes one in-house technician. Additional technical staff if required must be provided by the hirer and must conform to the health and safety requirements of the theatre and the in-house technician.

We don’t supply any laptops or PCs for playing sound effects or backing tracks or for running lighting cues. Please remember to bring your own, including cables to connect to lighting and sound desks.
Staffing and Equipment
The technical specification document for the Playhouse details all the equipment which is available to hire.

Any additional equipment must be hired in by the hirer at the hirers expense.

The Playhouse hire does not include a technician. Technical staff can be provided at a rate of £20 per hour. If provided by the hirer, they must confirm to the health and safety requirements of the venue.

For the Playhouse lights, PA, projector and screen please complete the relevant fields for the items you wish to hire. When hired, they will be set up for your arrival.

We don’t supply any laptops or PCs for playing sound effects or backing tracks or for running lighting cues. Please remember to bring your own, including cables to connect to lighting and sound desks.

Equipment Hire

Please fill in below all the equipment required for hire per day. Additional mics can be provided on request at £25 per mic.

Lighting Rig (£60 per day)	PA and one mic (£75 per day)	Projector and screen (£150 per day)

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Theatre Set-Up
The default state of the venue is for performances to take place on the end stage with a front extension possible if front rows of seats are removed. Bespoke seating layouts including cabaret style can be provided but only if agreed by the venue in detail before tickets go on sale.
Seat Allocation*
How would you like seats to be allocated?
- Unallocated Seating
- Other Seating Requests (The theatre has a capacity for standing between the seating bank and stage as an alternative to being fully seated)
Playhouse Set-Up
The Playhouse is a flexible space that can be set up in various formats, end on or side on seating cabaret style. The capacity is currently a maximum 60 persons including staff and performers. There is a pop up bar inside a piano carcass that is available subject to a negotiated staff charge.
Seat Allocation*
How would you like seats to be allocated?
- Unallocated Seating
- Other Seating Requests (Playhouse has a maximum capacity of 60 including cast and staff)

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Show Details
We require details for your event listing on our website.

This listing includes a booking link for customers to buy tickets online, a description of the show and a selection of media.
Name of Event*
Is the show open to the public?*
- Yes
- No
Event Listing Description
Do you have an event listing cover image?*
We require an image to promote your event on our website.
- Yes
- No
Event Listing Cover Image*
The cover image will be scaled to 1400px wide by 600px high. JPEG images only with a maximum file size of 2MB. If your image exceeds the maximum upload size of 2MB, use an online image compression service such as imagecompressor.com to optimize your image before upload.

Please try to upload an image of a suitable shape and size.
Drop files here or

Accepted file types: jpg, jpeg, Max. file size: 2 MB.
Event Listing Cover Image*
We need you to provide an image as soon as possible. Please contact us if this is going to be an issue.
- I agree to provide an event image as soon as possible.
Doors Open time*

: Hours

Minutes

AM/PM
Approx Run time – Act 1*
Approx Run time – Act 2*
Interval
Do you want an interval? If so, how long?
Is the show age restricted?*
E.g. bad language, violence.
- Yes
- No
What is the minimum age to view this performance?*

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Ticket Prices
We add a £2 per ticket fee to the prices you set.

All your marketing should show the total customers will pay (your ticket price + £2).

The fee applies to all tickets, whether booked online, on the phone or in person.
Adult Price*
Excluding our booking fee.
Concession Price*
Excluding our booking fee.
Child Price*
Excluding our booking fee.
Concessions Policy
Our standard concession policy is for OAPs (over 60); under 16s; students; disabled patrons and the unwaged.

We normally permit children under 2 into the auditorium free of charge, provided they sit on a parent’s knee.

We normally offer free tickets to carers accompanying disabled patrons.
Do you want to add any additional categories for concessions?
- Yes
- No
Additional Concession Categories*
Do you want to remove any of our standard concessions?
- Yes
- No
Concessions to remove*
Tickets sold through other suppliers
We request a minimum of 50 tickets per show to sell through our Box Office. Alternatively we charge £100 per show in addition to the hire fee.

You can also sell tickets through other suppliers if you wish, but please note we can’t provide any physical tickets for you to pass on to them or to sell yourself. We can only generate tickets for sales through our own Box Office.

Please indicate the number of tickets and the outlet in the boxes below

If you are selling tickets through other suppliers, someone from your company must be in the front of house area before each show to distribute these tickets and deal with any queries about them. Our Box Office staff and ushers can only help with tickets sold through the Theatre’s Box Office. Please enter how many will be sold via the Websters Box Office and any other suppliers. Please ensure that you enter the name of the other supplier in the correct field. We require confirmation of the number of tickets sold through other suppliers for our attendance records.

Websters Box Office	Other	Name of Supplier

Tickets sold through other suppliers

You can also sell tickets through other suppliers if you wish, but please note we can’t provide any physical tickets for you to pass on to them or to sell yourself. We can only generate tickets for sales through our own Box Office.

If you are selling tickets through other suppliers, someone from your company must be in the front of house area before each show to distribute these tickets and deal with any queries about them. Our Box Office staff and ushers can only help with tickets sold through the Theatre’s Box Office.
Will you be selling tickets through other suppliers?*
- Yes
- No
Box Office Tickets*
Please enter a number from 50 to 240
Please enter a number from 50 to 240.
Box Office Tickets*
Please enter a number up to 60
Please enter a number from 0 to 60.

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Deposit
Once your hire has been confirmed, we will issue a deposit invoice for 25% of your total estimated hire cost. This deposit is NON-REFUNDABLE.
Deposit Agreement*
- I have read and agree to the deposit terms.
Hirer's Declaration
Once you have filled in this hire form as completely as possible, please read the Terms & Conditions document carefully.

Your hire is not confirmed until your deposit invoice has been paid.
Your Name*
First Last
Terms and Conditions Agreement*
- I confirm that I have read and agree to abide by all the Terms & Conditions contained in and attached to this hire agreement

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Wee Room
To hire the Wee Room for a performance or workshop, please fill out the form below.
Your Name*
First Last
Contact Telephone*
Email*
Date*
DD slash MM slash YYYY
Event Description*
Please let us know about your event and any requirements you have.
Number of Participants*
(approx.)

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Click submit once your form is completed
Untitled
Number
CAPTCHA
Phone
This field is for validation purposes and should be left unchanged.

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Step 1 of 12

PERFORMANCE HIRE FORM

CAPACITY AND COSTS

CAPACITY AND COSTS

CAPACITY AND COSTS

Hire Dates and Times

Hirer's Details

Bank Details

Staffing and Equipment

Staffing and Equipment

Theatre Set-Up

Playhouse Set-Up

Show Details

Ticket Prices

Concessions Policy

Tickets sold through other suppliers

Tickets sold through other suppliers

Deposit

Hirer's Declaration

Wee Room

Click submit once your form is completed